Smart Office Mobile Application
A global management consulting firm partnered with Kentech-U to build a sleek, intuitive mobile app that connects employees and transforms how they interact with the workplace.
Our Client
A global management consulting firm engaged Kentech-U to design a suite of forward-thinking mobile Internet of Things (IoT) applications for their new Manhattan headquarters. The goal was to redefine what a modern, connected office could be—one that enhances collaboration, reflects company culture, and seamlessly integrates technology into everyday workflows.
The firm envisioned a workplace that removed friction between teams, locations, and systems while empowering employees to connect more easily with one another and the space around them.
The Goal
Opening a new, technology-driven office presented several challenges. Employees needed to quickly adapt to new tools and processes, collaborate more effectively, and make efficient use of a large, multi-floor workspace.
Kentech-U’s challenge was to streamline this transition by creating intuitive mobile experiences that reduced friction, increased engagement, and supported a collaborative culture.
In addition to an iPhone app, Kentech-U built a companion iPad application designed to work together with the mobile experience. By tapping an iPhone to an iPad at a workstation, employees could instantly claim a desk for as long as needed. Once checked in, the iPad functioned as digital signage—displaying the employee’s name and even a slideshow of personal photos—blending utility with delight.
Through the mobile apps, employees could reserve desks, workspaces, and conference rooms, access an office technology guide, and learn more about colleagues’ interests, skills, and hobbies.
Our Plan & Process
Kentech-U focused on building a solution that fit naturally into existing workflows while delivering meaningful value. The project began with an in-depth discovery phase, including user interviews to uncover pain points and align with executive goals.
The solution leveraged IoT technologies to create a truly connected office experience. Smart lockers were activated through the iPhone app, allowing secure, mobile access. Employees could locate colleagues across multiple floors, see who was in or out of the office using location-based monitoring, and view real-time workstation check-ins on an interactive office map.
Using Bluetooth Low Energy (BLE), employees could check into any workstation simply by tapping their iPhone to the iPad at a convertible desk.
The Results
Kentech-U successfully launched an iPhone application used by more than 500 employees at the firm’s New York headquarters, along with an iPad app deployed at every workstation across six floors totaling nearly 200,000 square feet.
The mobile platform quickly became a core part of daily work life—unlocking office amenities, supporting collaboration, and reinforcing company culture. Features such as mobile locker access, desk and meeting room reservations, colleague discovery, and location-based messaging helped create a more connected and efficient workplace.
Kentech-U continues to collaborate closely with the client, gathering user feedback and delivering ongoing enhancements to the iPhone and iPad applications, as well as additional integrated products that expand functionality and long-term value for the organization.
